Travel Manager RFP Checklist: Vetting Luxury Chauffeur Vendors
Travel manager ground transportation decisions are duty-of-care decisions. Whether your RFP says corporate car service RFP, chauffeur vendor due diligence, or black car programme renewal, the winning operator survives legal, risk, and finance review—not just marketing gloss.
Insurance and licensing
Demand commercial auto certificates appropriate to livery use. Personal policies masquerading as service are a termination event.
Subcontractor transparency
Elite programmes sometimes network—disclosure and quality SLAs matter. Keywords: affiliate chauffeur disclosure, managed ground transportation.
Data handling
Manifests contain PNR-class sensitivity. Ask how mobile numbers and itineraries are stored and who can see them.
Invoice audit survival
PDF trip sheets, explicit toll treatment (407 ETR, managed lanes), wait-time triggers, gratuity clarity—this is how AP stays calm.
Global footprint alignment
If your executives touch IAH, SEA, YYZ, YYC, DXB, and GYD, a single programme desk reduces entropy—email ceo@samstlimo.com with annual volumes.
FAQ
MSA vs order-by-order?
Both supported—structure early.
Sustainability questions?
Ask about right-sizing and empty-mile discipline—avoid greenwashing.
RFP inbox: ceo@samstlimo.com · +1 (713) 281-3991